We are looking for a highly organised and proactive KEK/DEK Coordinator & Personal Assistant to support the Director and ensure the smooth coordination of office operations and KEK activities.
Responsibilities:
Provide secretarial and administrative support to KEK.
Assist in the organisation and coordination of training programmes, seminars, and other KEK activities.
Communicate with trainers, participants, clients, and relevant authorities.
Prepare correspondence, reports, and other administrative documents.
Manage and maintain ERMIS platform entries, ensuring accurate and timely submission, monitoring, and follow-up of requests and related documentation.
Maintain attendance records and assist with the issuance of certificates of attendance.
Carry out general secretarial and administrative duties.
Manage the Director's calendar, including scheduling appointments and prioritizing important matters.
Provide full administrative support to the Director, including minutes of meetings.
Act as the primary point of contact between the Director and internal/external stakeholders.
Monitor and manage office requirements related to the Director and ensure the smooth day-to-day operation of the office.
Liaise with vendors, partners, and service providers and coordinate scheduled deliveries or bookings.
Follow up and coordinate action points arising from meetings
Coordinate the Director's professional commitments, including professional memberships, conference registrations, and participation in professional activities.
Assist in managing the Director's professional commitments, including interviews, speaking engagements, and participation in events
Arrange transportation both in Cyprus and abroad for the Director.
Provide full administrative support to the Director, including minutes of meetings.
Requirements
Excellent verbal, written and interpersonal communication skills, with a confident and positive personality
Having attention to detail, problem solving skills and service orientation would be considered an advantage
Have strong organisational and time management skills, able to prioritise across different tasks and meet deadlines as per business objectives
Fluency in English & Greek language is a requirement. Additional languages will be considered an advantage