Accounts Payable (A/P) Specialist - International (6-Month Fixed-Term Contract)

Scandit POLAND

Imagine the What. Build the How.
Scandit gives people superpowers. Whether enabling delivery drivers to make quicker deliveries, matching a patient with their medication or allowing retailers to make store operations more efficient, our technology automates workflows and provides actionable insights to help businesses in a variety of industries. Join us, as we continue to expand, grow and innovate, and help take Scandit to the next level.

About the Role

As an Accounts Payable (A/P) Specialist, you will be part of a team that is responsible for handling the A/P processes for all Scandit entities across multiple countries. You will review and process vendor invoices, employee expense claims and ensure that other financial obligations are accurately processed, approved, and paid on time, in compliance with company policies, financial regulations, and reporting standards. You will be part of the Procurement and A/P team and will work closely with all the other functions within the growing Finance department.

Our Approach To Work

This is a remote role. You must be based in Poland and have the right to work there.

What You Will Do

• Review, verify, and process vendor invoices and employees' expenses, both through Scandit's ERP system and manually
• Handle vendor queries and maintain the A/P mailbox
• Prepare monthly accruals
• Monitor payment schedules, prepare and process payments
• Ensure vendor records are up-to-date, including contact information and payment terms
• Leverage knowledge of financial systems (Oracle NetSuite preferred) to ensure efficient processing and reporting within the A/P function
• Support in the implementation of a new intake-to-procure solution
• Code and reconcile the company credit cards' transactions
• Assist in VAT and tax compliance topics, i.e., through support in collecting vendors' W-9 and tax forms.

Who You Are

A successful candidate thrives in a team environment while being resourceful, independent, and a self-starter who is able to work effectively with minimal supervision. A diligent attitude and attention to detail are a prerequisite for this role.

• High-school diploma combined with preferred higher/further education such as a college or University degree in Accounting, Finance, Business Administration, or a related field
• 3+ years working in Accounts Payable, ideally in a SaaS company
• Proficiency in Oracle NetSuite, or experience with other ERP systems
• Strong understanding of A/P processes, expense reporting, and budget management
• Team player with great interpersonal skills. Productive communication via email, chat, and Zoom calls with internal stakeholders based in different locations
• Strong English language skills; written and spoken communication will be in English. 
• Highly organized, diligent, detail-oriented and well-structured
• A desire to acquire fresh knowledge and enhance existing processes/policies
• High degree of flexibility in handling new assignments and the ability to adapt to change in the work environment
• Willingness to go beyond your role, your team, and (sometimes) your comfort zone to make a cross-functional impact on the business

What We Offer

Here are some of the reasons people choose to build their career at Scandit:

• Certified as a Great Place To Work for four years in a row
• Rated 4/5 by our employees on Glassdoor
• Access to Claude Cowork and Claude Code, plus a budget to experiment with other AI tools
• Weekly “How to Use AI” sessions and internal AI Champions to help turn your ideas into reality
• A share in our success through an individual equity plan
• Extra days off on top of your annual leave
• Office shutdown days, global team events and innovation hackathons

Plus specific benefits depending on the location you are joining.

You could be the difference

At Scandit we strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences and are proud to be a safe space for all.

All qualified applications will receive consideration for employment without regard to race, colour, nationality, religion, sexual orientation, gender, gender identity, age, physical [dis]ability or length of time spent unemployed.

Imagine the What. Build the How.

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